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Coordinator, Asset Management

JOB PURPOSE:

Coordinate the overall administrative proceedings, and support the team  in the implementation of Unit / Division responsibilities and objectives to ensure that effective measures are in place.

 

KEY ACCOUNTABILITIES

  • Coordinate the Unit / Division objectives implementation process while monitoring its continual improvements in line with Line Manager directives and objectives.
  • Coordinate and compile the Unit / Division Reports, such as KPI measures, Minutes of Meetings, BAC & Board, and follow-up the Quality Objectives and their effective implementation.
  • Coordinate and report on Unit / Division ISO related activities and initiate end-user satisfaction surveys on the Unit / Division services, analyse and report feedback, participate in the assessment and preparation of improvement initiatives, and implementation of corrective actions in coordination with the Line Manager.
  • Oversee and coordinate the Unit / Division Administrative activities, information sharing and communication throughout the Unit / Division including monitoring incoming/ outgoing correspondences and ensuring its proper sorting based on various subjects and categories and the follow up with concerned staff until finalization of the subject.
  • Follow up and update all actions using systems, Change Management, HSE Actions, BAC & BOARD, Management Actions, Risk Management and Agreements/ Contracts related to the Unit / Division.
  • Assist and co-ordinate the preparation of annual Budget (CAPEX/OPEX) & Five Year Business Plan under the Unit / Division Management’s supervision.
  • Coordinate Unit / Division’s Monthly Report including compiling data from sources updating the report and publishing it on time.
  • Prepare and issue weekly work progress status reports to facilitate the Weekly meetings and for necessary discussion with the reporting Divisions / Departments.
  • Prepare variety of documents such as invoices, draft reports, memos and letters for the SVP / VP; ensure housekeeping and book keeping for the Line Manager Office and manage travel arrangements.
  • Coordinate and participate in the development of new systems related to the Unit / Division and monitor and report its continuous effectiveness.
  • Follow up issues with ADNOC on matters related to the Unit / Division to provide status.
  • Update action points resulted from Management Meetings for follow up and timely completion.
  • Coordinate and compile Unit / Division related input for Corporate Activity Report (CAR) ensuring accuracy and consistency of data.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

  • Bachelor Degree in Business Administration followed by 2 years of formal training leading to diploma in Business Administration.

Minimum Experience & Knowledge & Skills

  • 4 – 5 years of experience in General Admin preferably with exposure in dealing with Government authorities in a large organisation.
  • Proficient in English.


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